Get Started

CER2 Practice Cash Flow Tracker

Practice Finance Tool

CER2 Practice Cash Flow Tracker

Track when money actually arrives vs. when bills are due. Break the freeze response with data.

Current Balance
$0
Actual cash in account
Available Cash
$0
After pending bills
Expected Income (30 days)
$0
Pending insurance payments
Buffer Status
$0
After payroll & tax reserve | Target: $2,000
Revenue & Payroll
Add Transaction
Start by entering how much is in your business account right now
Payroll Calculator
Recommended: $2,000/month ($24K/year)
💡 Can You Make Payroll?
Enter your current balance to see if you can pay yourself.
Tax Planning
Quarterly Tax Calculator
Self-employment tax: 15.3% + Income tax: ~10% = ~25% total
15% Most therapists: 25% 45%
Tax Savings Tracker
How much you've set aside for taxes
💰 Quarterly Tax Deadlines
Q2 2026: June 15, 2026
Q3 2026: September 15, 2026
Q4 2026: January 15, 2027
Cash Flow Forecast
Expected Income
📥
No expected income yet
Upcoming Bills
📤
No upcoming bills
Healthcare AI Solutions | Telehealth Systems | Practice Management
Dr. Cleveland Robinson, LPC-S
Healthcare AI Consultant | Telehealth Expert | Implicit Bias Trainer
🎯 School-Based Telehealth 🤖 Healthcare AI Implementation 📊 Practice Management Systems 🎓 Master Trainer - Implicit Bias
Need help with your practice or telehealth system? Let's talk →
LinkedIn Visit Website 📞 208-998-0162
This tool is free for mental health professionals. Share it with your colleagues.

Never Miss a Tax Deadline

Enter your email and I’ll remind you before each quarterly deadline. Built by a therapist, for therapists. No spam, ever.

Free Cash Flow Tracker for Therapists in Private Practice

This free cash flow tracker for therapists was built by Dr. Cleveland Robinson, LPC-S, a practicing therapist in the DFW who got tired of not knowing if he could pay himself at the end of the month. He realized that, many private practice therapists struggle with unpredictable insurance payments, surprise quarterly tax bills, and payroll that feels like a guessing game. This tool breaks the financial freeze response with real data.

What This Private Practice Cash Flow Tracker Does

Use this free cash flow tracker to monitor your 30-day cash buffer in real time, track insurance payments and expected income, plan payroll and know exactly what you can safely pay yourself, and calculate quarterly estimated taxes based on your specific business structure whether you are a sole proprietor, single-member LLC, S-Corporation, or group practice.

Built for solo therapists, LPCs, LCSWs, psychologists, marriage and family therapists, and group practice owners in private practice. Free forever. No account required. Your financial data never leaves your browser.

Why Therapists Need a Cash Flow Tracker

Running a private practice means managing two jobs simultaneously, being a clinician and being a business owner. Most therapy training programs teach nothing about practice finances. Insurance reimbursements arrive on unpredictable schedules. Quarterly estimated tax deadlines come four times a year. Payroll decisions feel impossible without clear data.

For quarterly tax deadline dates, visit IRS.gov. https://www.irs.gov

This cash flow tracker for therapists was designed specifically for mental health professionals who have no financial background and need a simple, clear answer to one question: can I pay myself this month?

“Also built for therapists: CER2 Clinical Virtual Assistant — 24/7 AI phone answering for private practice.”

Built for solo therapists, LPCs, LCSWs, psychologists, and group practice owners in private practice. Free forever. No account required. Your data never leaves your browser.

— Dr. Cleve Robinson, LPC-S | Robinson House Behavioral Health | robinsonhbh.com